7 Tips on Being the BEST Guest in Your Meeting Space
Make the most of your next meeting space with these tips.
Looking to book a space to take a meeting in? We're glad to hear! And if you take pride in where you meet, you can also feel good about how you meet. From basic housekeeping rules to staying on schedule, we have some tips on how you can be a star Guest while using your meeting space.
1. Choose the Right Space
First things first: pick the right space. Whether you need enough space to fit several Guests or a TV screen for a presentation, make sure that your space suits you BEFORE you book it – there’s nothing worse than realizing your clients don’t have a place to sit.
2. Start Your Meeting Prepared
Getting to the meeting on time doesn’t always mean you’re prepared. Give yourself enough time to settle in, connect to Wi-Fi and test any equipment. When booking your space, it’s always a good idea to include the time it takes to set up and depart from your meeting.
3. Be Mindful of Others
Meeting rooms are often part of a shared workspace, so be considerate of those around you. Keep noise at an appropriate level, silence your phone, and take personal calls outside the room. If you're using an open meeting area, be mindful of conversations that could distract other members.
4. Use All the Amenities
When you’re caught up in a meeting, it’s easy to forget about everything your space has to offer. Whether it’s taking advantage of the available technology on-site or indulging in coffee or tea, don’t miss out!
5. Leave the Room Ready for the Next Guest
Much like an office, meeting rooms are shared spaces and should be treated with the same respect. After your meeting, be sure to collect your belongings, dispose of any waste, erase whiteboards and return furniture to its original arrangement. You should also report any technical issues or damage to the appropriate staff member.
6. Be Kind to the People Who Keep Things Running
From reception staff to technical support teams, workspace employees help create the smooth meeting experience that you know and love. Offering a friendly greeting and showing a little appreciation can go a long way.
7. Respect Everyone’s Time
Arriving late to a meeting – especially one that you’ve organized – can leave a bad impression. If you are running late, give your Host a heads-up. And if you need more time, you can request an extension for your meeting space at an additional cost. Because time spent together is priceless!
Being a great Guest is about making the experience positive for everyone. Arrive prepared, respect the space and leave it as clean and orderly as you found it. It's a simple approach that reflects well on you and makes shared workspaces better for all.