Privacy Policy

Protecting Your Privacy

This privacy policy (this "Privacy Policy”) applies to this website and/or mobile application, operating under the trade name, JUSTMEETINGROOMS.COM, (this “Site”) and Just Boardrooms Inc. (“Just Boardrooms”, “us”, “we”, “our”, and words of like meaning) and explains how we collect, use, and disclose personal information in Canada. We appreciate the trust you (“you”, “your”, “yourself”, and words of like meaning) place in us when you choose to visit this Site or purchase services from us, and we take that responsibility seriously. In general, “personal information” is information about an identifiable individual, subject to more particular definitions or interpretations under applicable law. This Privacy Policy does not apply to personal information about Just Boardrooms’ employees, contractors, subcontractors, or other temporary or permanent Just Boardrooms personnel (“Just Boardrooms Personnel”), or to any information that is not personal information as defined in or interpreted under applicable law. Just Boardrooms offers and provides services and information to a wide range of users of this Site. We collect, use, and disclose personal information in accordance with privacy law as necessary to offer and provide users and potential users with services and information and generally to fulfill our responsibilities with respect to our business.

Information Collection

Just Boardrooms and this Site typically collect personal information directly from you or through our interaction with you, including by way of this Site. We may also obtain personal information about you from other sources. The type of personal information we collect and use will depend upon the user, the user’s use, and interaction with this Site and the type of information and services involved therewith. Subject to applicable law, the types of personal information we collect from you may include:

  1. contact information, such as your name, address, email address, and contact details;
  2. demographic information, including age or birthdate, gender, postal or ZIP code, and other similar information about you;
  3. profile and account information, including contact, purchase, and preference information as well as your account password, information about any services, service review information, promotional information, and other information about any profile or account you may have with us or this Site;
  4. purchase information, such as any services you use;
  5. preference information, such as your contact and marketing preferences and services interests;
  6. billing and financial information, including credit and account information, payment method and payment information (such as debit or credit card number and information), billing and shipping address, and contact information (such as for receipts or order updates);
  7. call recordings, including information about your call and that you share when you call us on the phone;
  8. incidental information about you relating to this Site or any services you use or information related to you or your business;
  9. information about you that we collect in the course of providing services, including personal information about you or your employees, referrals, or counterparties;
  10. information about you contained in communications within Just Boardrooms, between Just Boardrooms and third parties, and between Just Boardrooms and you, whether online or offline;
  11. location information of your device that you use with our mobile application, if your device settings allow us to collect location information;
  12. device and browsing information, including information about your phone, tablet, computer, or device, and online browsing activity, including IP addresses, unique device identifiers, cookie identifiers, device and browser settings and information, Internet service provider information, information about when and how you access and use this Site (such as the date and time of your visit or use), the websites you visit before coming and after leaving this Site, how you navigate and what you search for using this Site, the web pages and items and services you view using this Site, and any services you use; and
  13. information we may collect with your consent or as permitted or required by applicable law.

Use of Information

Just Boardrooms and this Site use personal information to:

  1. provide content and services to you, fulfill your orders and process your payments, process, maintain, and service any user account you may have with us, and notify you of services that we think you would like;
  2. communicate with you regarding content and services you request and respond to your requests and enquiries;
  3. administer our billing databases and issue and collect accounts;
  4. provide you with material and information regarding services and to inform you of events and promotions;
  5. personalize your experiences with us, including remembering your interests and preferences, customizing services, facilitating your interactions with other users, tracking and categorize your activity and interests on this Site (including by identifying the different devices you use), and enriching your experience on this Site;
  6. develop and use our knowledge management systems that contain personal information about you;
  7. market and advertise to you, including sending you marketing and advertising communications and customizing the marketing and advertising that we show you;
  8. understand how you use this Site and how to improve this Site;
  9. manage and administer our business, including to protect you against error, operate and improve upon our business and lawful business activities, maintain our programs, accounts, and records, conduct research, determine your satisfaction with services, and detect and prevent fraud or misuse of this Site and any associated content and services;
  10. defend or protect us, you, or third parties (including other users) from harm or in legal proceedings, protect our rights, protect our security and the security of our users, employees, and property, respond to court orders, lawsuits, subpoenas, and government requests, address legal and regulatory compliance, and notify you of service or safety issues; and
  11. take such actions and do such things as permitted or required by applicable law or for purposes for which you otherwise provide your consent.

Disclosure and Sharing of Information

Just Boardrooms may disclose the personal information we collect about you to third parties, including: (i) where we are required or authorized to do so by law; (ii) where it is necessary to collect fees, for instance, to a financial institution or collection agent; iii) to regulatory (including self-regulatory) or governmental authorities; (iv) where you have instructed us to disclose your personal information to a third party for a designated purpose; (v) where we reasonably believe a third party requesting your information is your agent; and (vi) where you consent or as permitted or required by law. Where applicable, we will take steps to require that such parties treat your personal information in accordance with this Privacy Policy and use and disclose it only for the purposes for which it was collected or otherwise in accordance with applicable law.

This Site

The only personal information that Just Boardrooms and this Site collect about you when you use this Site is information you provide about yourself, including information provided when completing an online form to request receipt of Just Boardrooms publications, information, or services, or to connect with other users or information provided via email at info@justboardrooms.com or via the Contact Us page of this Site. As most websites do, this Site tracks usage patterns on this Site on an anonymous basis. Your identity cannot reasonably be ascertained from this information. Each time you visit this Site, our server records your Internet service provider, the date and time of your visit, the pages you visit and the documents downloaded, the searches you performed, and the referring URLs you came from. We use this non-personal information to optimize this Site.

Your Consent

Just Boardrooms and this Site collect, use, and disclose your personal information with your consent or as permitted or required by applicable law. Your consent may be express or implied, depending on the circumstances and the sensitivity of the personal information in question. In most cases, your consent to the collection, use, and disclosure of personal information by Just Boardrooms may be implied by the fact that you have provided the information to access or use this Site or any services or where the collection, use, and disclosure of personal information relates to the provision of services by us. When you provide us with personal information to complete a transaction or verify your credit card, we imply that you consent to our collecting it and using it for that specific reason only. If we ask for your personal information for a secondary reason (e.g., newsletter subscription or marketing messages), we will ask you directly for your expressed consent and provide you with an opportunity to withdraw your consent. If you provide personal information about another person to us, we assume you have the consent of that individual to enable us to collect, use, or disclose their information as described in this Privacy Policy. If you choose to provide personal information to Just Boardrooms, we assume that you consent to the collection, use, and disclosure of your personal information as outlined in this Privacy Policy. If you do not consent, please do not provide your personal information or, where applicable, exercise the opt-in or opt-out options offered. Subject to legal and contractual requirements and reasonable notice, you may refuse to consent to our collection, use, and disclosure of your personal information or you may withdraw your consent to our further collection, use, and disclosure of information about you, by contacting us via email at info@justboardrooms.com or via the Contact Us page of this Site. If you withdraw your consent to certain uses of your personal information, we may no longer be able to provide certain services. There are instances where Just Boardrooms may collect, use, or disclose your personal information without your consent, including to collect a debt you owe to us, to comply with a subpoena or court order, or to comply with the rules of court regarding the production of records.

Your Choices and Access Requests

Just Boardrooms strives to offer you with choices about how your personal information is used and shared. If you do not wish to receive further materials, information, or correspondence about us or our services or if you do not wish to receive further notifications of or invitations to promotions and events, you may “unsubscribe” or ask us not to contact you for these purposes in the manner set out below. Your choices include:

  1. Social Media Platforms and Networks. We encourage you to review your privacy options and settings with the social media platforms and networks you use to understand what choices you have about sharing information from those platforms and networks with us or this Site.
  2. Email Choices. You can opt out of marketing or advertising emails by utilizing the “unsubscribe” link or mechanism noted in marketing or advertising emails you receive from us or this Site. You may also request to opt out of marketing or advertising emails by contacting us via email at info@justboardrooms.com or via the Contact Us page of this Site and sharing the email address at which you are receiving marketing or advertising emails.
  3. Mobile Location Choices. You may choose not to provide your location to us in connection with your use of this Site by declining any prompt requesting location information, and by customizing your mobile device settings to prevent sharing of location information.
  4. Access Requests. If you have registered for an account, we allow you to access and update certain personal information that you have provided to us by logging into your account and using the features and functionalities available there. You may also make a request for access to personal information by contacting us via email at info@justboardrooms.com or via the Contact Us page of this Site. We are not able to grant all access requests, and we may request additional information from you in order to verify your identity before accommodating an access request.

Security and Fraud

Just Boardrooms takes reasonable steps to help protect the confidentiality and security of personal information you share with us through this Site and has implemented reasonable physical, organizational, and technological security measures to safeguard the personal information in our custody or control. These include safeguards to protect personal information against loss or theft, as well as unauthorized access, disclosure, copying, use, or modification. Authorized Just Boardrooms Personnel, agents, representatives, and third parties have access to your personal information. You can generally visit the Just Boardrooms website without providing any personal information. However, given that electronically submitted data is not one hundred percent (100%) secure, we make no warranties as to the security of any such personal information that you submit, which you do at your own risk. We encourage you to take steps to help protect the confidentiality and security of your account and personal information, including by doing the following:

  1. if you have a user account, reviewing your account periodically and immediately reporting any unexpected activity or unrecognized information;
  2. installing the latest security updates and anti-virus software on your computer to help prevent malware and viruses;
  3. using strong and complex passwords (i.e., with a minimum of 7 alpha/numeric case sensitive characters);
  4. not using the same password on more than one website;
  5. not sharing your password with others;
  6. password protecting your computer and mobile device; and
  7. signing out/logging off of website sessions so that your session is closed, especially when using a public computer.

You may come in contact with websites, emails, or texts that try to lure you into providing personal information with an offer purporting to be from Just Boardrooms. Just Boardrooms doesnot sponsor or endorse these offers. If you become aware of any potentially fraudulent activity on a website or in an email or text, please forward the information to us via email at info@justboardrooms.com or via the Contact Us page of this Site so that we can investigate and follow up.

Links and Third-Party Websites

For your convenience, Just Boardrooms and this Site may offer links from this Site to websites or applications of third parties (each, a “Third-Party Site”). When you click on links on this Site, they may direct you away from this Site. Once you leave this Site or are redirected to a Third-Party Site, you are no longer governed by this Privacy Policy. YOU ACKNOWLEDGE AND AGREE THAT JUST BOARDROOMS WILL NOT BE RESPONSIBLE FOR AND EXPRESSLY DISCLAIMS ANY AND ALL LIABILITY FOR THE PERSONAL INFORMATION COLLECTION, USE, AND DISCLOSURE PRACTICES OF THIRD-PARTY SITES AND ENCOURAGE YOU TO READ THEIR PRIVACY STATEMENTS AND POLICIES BEFORE PROVIDING ANY PERSONAL INFORMATION ON THIRD-PARTY SITES.

Third-Party Providers

Just Boardrooms and this Site may transfer your personal information to third-party providers hired to administer or provide products, services, or information on our behalf. In general, third-party providers used by us will only collect, use, and disclose your information to the extent necessary to allow them to provide the products and perform the services they provide to us or you on our behalf. We use reasonable measures to require the organizations with whom we share your personal information for these purposes to use your personal information only to perform the services we have hired them to provide. Certain third-party providers, including payment gateways and other payment transaction processors, have their own privacy policies governing the personal information we are required to provide to them for your purchase-related transactions. For such third-party providers, we recommend that you read their privacy policies so you understand the manner in which your personal information will be handled by them. In particular, please note that certain third-party providers may be located in or have facilities that are located in a jurisdiction outside Canada. As a result, your personal information may be transferred, stored, or processed outside Canada in connection with the purposes described in this Privacy Policy. If you elect to proceed with a transaction that involves a third-party provider, your personal information may become subject to the laws of the jurisdiction in which that third-party provider or its facilities are located, and contractual or other measures we may use to protect your personal information are subject to the legal requirements of the foreign jurisdictions where your personal information may be transferred, stored, or processed, including lawful requirements to disclose information to government authorities in those countries. For example, if you are located in Canada and your transaction is processed by a payment gateway located in the United States, your personal information used in completing that transaction may be subject to disclosure under United States legislation, including the Patriot Act.

Access, Correction, Enquiries, and Complaints

Just Boardrooms and this Site maintain records of your personal information for the above-mentioned purposes in accordance with applicable law. We may need to verify your identity before searching for or providing you with personal information. In some circumstances, we may not provide access to your personal information, including if it contains the personal information of other persons, if it constitutes confidential commercial information, or if it is otherwise not properly the subject of an access request. It is important that your personal information be accurate and up to date. Please inform us as soon as possible of any changes to your personal information. If you have any questions, requests, or complaints about our personal information practices or if you wish to request access to, or correction of, your personal information in custody or control of Just Boardrooms, please contact us in writing or via email at info@justboardrooms.com or via the Contact Us page of this Site.

Changes to this Privacy Policy

Just Boardrooms reserves the right to change this Privacy Policy at any time and from time to time, and we will take reasonable steps to advise affected individuals of any material changes, if necessary. However, you should review this Privacy Policy from time to time to ensure that you are aware of and accept any changes made. To obtain a current copy of this Privacy Policy, you may contact us via email at info@justboardrooms.com or via the Contact Us page of this Site.